The Company is a recruitment agency, offers work-finding services to both clients and job seekers. As a data controller, the Company processes personal data, including Special Category personal data, to facilitate these services. Personal details can be provided to the Company directly through forms or the website, or obtained from sources like job boards. Processing personal data requires a legal basis, and the Company ensures compliance with data protection laws while using the information solely for work-finding services and relevant role information according to the privacy statement.

Collection and Usage of Personal Data

• The Company will gather your personal data, including Special Category personal data, to provide work-finding services and related marketing.
• This involves contacting you about job opportunities, evaluating your suitability for positions, updating databases, submitting you for job opportunities, processing payments, and enhancing services and relationships with you and our clients.
• At times, we may need to use your data for crime investigation, reporting, and detection, as well as to comply with relevant laws.
• We might also utilise your information for internal audits to showcase our adherence to industry standards.
• The legal grounds for providing work-finding services include:
  • Our legitimate interest
  • Compliance with legal obligations
  • Fulfilment of contractual obligations with you
  • Your consent

Consent

The Company will request your consent to process data concerning your health, conduct regular status checks with the Disclosure and Barring Service, and review any criminal convictions. If you have agreed, we may also send you company and sector updates, career advice, courses, and job notifications via email or text. You have the option to unsubscribe from these communications at any time by clicking on the link to the Company’s Preference Service when you receive them and adjusting your preferences.

Legitimate Interest

When the Company processes your data based on legitimate interest, it must have a justifiable reason that is reasonable and aligns with your expectations. Our legitimate interests for processing your personal data include:

• Maintaining and updating our database of work-seeker records
• Offering work-finding services to you and our clients
• Reaching out to you for consent when necessary
• Assessing the level of engagement with our platforms to enhance our services and engagement with you
• Providing information about similar products or services you have recently utilised from us

Statutory/contractual requirements
The company is obligated by law and contract to gather personal data. These requirements include, but are not limited to:

• Adhering to the Conduct of Employment Agencies and Employment Businesses Regulations 2003
• Complying with immigration and tax laws
• Conducting pre-engagement vetting checks, such as:
  • Abiding by the Safeguarding Vulnerable Groups Act 2006
  • Following the Department for Education's statutory guidance (Keeping Children Safe in Education) to confirm your physical and mental fitness for teaching and/or working with children
  • Following the Education (Health Standards) (England) Regulations 2003 to confirm your suitability for regulated activity with children
• Validating your right to work

If our clients require your personal data, or if we need your data to finalise a contract with you, it is essential for us to collect it. Failure to provide the necessary personal data may result in us being unable to continue offering work-finding services to you.

Recipients of Data:

The Company will process your personal data and/or Special Category personal data with the following recipients:

• Former employers from whom we may request references
• Individuals you have named as references
• Payroll service providers managing payroll on our behalf or other payment intermediaries we may introduce you to
• Your chosen umbrella company, if applicable
• Third parties hosting, supporting, and providing IT systems and software with appropriate security measures
• Capita plc for conducting DBS checks GOV.UK, the Disclosure and Barring Service, and the Department of Education for background checks, qualification verifications, teacher checks, and safeguarding vulnerable groups
• Teaching Regulation Agency and Education Workforce Council for teacher status verification
• HMRC for audits and employment/payroll information
  Pension providers
• UK Government’s Visas and Immigration and the Home Office for right-to-work verifications
• International criminal records agencies and law enforcement if you have resided outside the UK for at least 6 months in the last 5 years
• Audit and accreditation providers like The Recruitment and Employment Confederation (REC) and the International Organization for Standardization (ISO)

The Company has gathered the following personal data about you:

Personal data:

• Contact details (name, address, phone number, and email address)
• ID documents
• Type of candidate, subject specialism, focus areas, and work preferences (from job boards or LinkedIn)
• Your CV (including video CVs)
• Photographs (for recruitment and placement purposes)
• Qualifications, experience, and employment history details (including job titles, salary, and working hours)
• References
• Client feedback
• Consultant notes
• Online activity specific to the Company's websites

Special Category personal data:

• Health information as per the Education (Health Standards) (England) Regulations 2003

Criminal Offence Data:

• Criminal conviction and record checks in compliance with established codes of conduct

Source of the personal data: The Company obtained your personal data from:

• Former employer
• Referee whose details you provided
• Various job boards and aggregators like Broadbean and LinkedIn
• Cookies

This information was not publicly available.

Data Retention

• Your personal data will be retained for the duration necessary for the intended purpose. Various laws dictate the retention periods for different types of data.
• For instance, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 require work-seeker records to be kept for at least one year from their creation or the last work-finding service provided.
• Payroll, holiday pay, sick pay, and pensions auto-enrolment records must be kept in compliance with HMRC regulations, which currently require 3 to 6 years.
• Personal data will be held for no more than 6 years after the work-finding service relationship ends for legitimate interests.
• If the Company has your consent to process your personal or Special Category data, it will adhere to the retention policy.
• In cases where consent is not given, the Company will stop processing your data.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.